NOW HIRING
We are currently accepting applications for our next Bookkeeper.
We are also always looking for volunteers to help in concessions, operate the sound and light boards, create and maintain costumes, and so much more! Email us for more information about volunteer opportunities.
We are also always looking for volunteers to help in concessions, operate the sound and light boards, create and maintain costumes, and so much more! Email us for more information about volunteer opportunities.
BOOKKEEPER
Hours: 20 hours per week
Compensation: $25-30/hour
Reports to: Executive Director
Location: 80% Remote, 20% In Person
Status: Part-time, Non-Exempt (or Contractor)
Position Summary: The Bookkeeper is responsible for the day-to-day financial operations of the organization, ensuring accurate, timely, and transparent financial records. This role supports the Executive Director and Board of Directors by maintaining clean books, processing payroll, managing accounts payable and receivable, tracking donations and grants, and preparing monthly financial reports.
This is a hybrid remote position ideal for a detail-oriented professional with nonprofit bookkeeping experience who enjoys creating order, clarity, and consistency in a small, mission-driven organization.
This role requires the ability to walk up stairs and occasionally lift or carry items weighing up to 10 lbs.
Key ResponsibilitiesAccounting & Financial Management
● Maintain accurate and up-to-date financial records using QuickBooks Online
● Perform monthly bank and credit card reconciliations
● Code expenses consistently and in alignment with the organization’s chart of accounts
● Track restricted and unrestricted funds, including grant-related income and expenses
● Prepare monthly financial statements as needed and distribute to Board Treasurer
● Provide brief notes or explanations for significant variances as needed
● Maintain organized digital financial records and documentation
Payroll & Contractor Payments
● Process bi-monthly payroll through Gusto for Friday paydays
● Set up new employees and contractors in payroll system
● Manage wage changes, stipends, and reimbursements
● Coordinate with the CPA by providing payroll reports and documentation as needed
● Track contractor payments and assist with 1099 preparation (CPA files)
Accounts Payable & Reimbursements
● Pay vendor bills in a timely manner
● Process employee and contractor reimbursements with proper documentation
● Maintain vendor records and collect W-9s as required
● Track and manage accounts payable
● Follow established approval processes prior to payment
Donations, Income & Deposits
● Enter donations and donor contact information into the accounting system Givebutter
● Record and reconcile online and offline donations to bank deposits
● Prepare and issue donor tax receipts
● Track event income (ticket sales, donations, merchandise, etc.)
● Record in-kind donations when applicable
● Complete weekly bank deposits through Wheatland Bank and ensure deposits are accurately recorded
Sales Tax & Compliance Support
● Track taxable and non-taxable sales
● Prepare and file sales tax payments as required
● Reconcile sales tax payable accounts
● Support audits, grant reporting, or compliance requests by providing financial documentation
● Coordinate with CPA, who handles annual and specialized tax filings
Internal Controls & Systems Support
● Maintain clear bookkeeping procedures and documentation
● Ensure proper internal controls and separation of duties where applicable
● Safeguard financial data and maintain confidentiality
● Assist with process improvements to support organizational growth
● Ensure smooth continuity and documentation for coverage or transitions
Qualifications
● Minimum 2–3 years of bookkeeping experience, preferably with nonprofits
● Strong proficiency in QuickBooks Online and payroll systems (Gusto preferred)
● Familiarity with nonprofit accounting principles and fund tracking
● High attention to detail and strong organizational skills
● Ability to work independently and meet deadlines
● Comfortable communicating remotely and collaborating with staff and leadership
● Experience with donor tracking and basic grant accounting preferred
Compensation: $25-30/hour
Reports to: Executive Director
Location: 80% Remote, 20% In Person
Status: Part-time, Non-Exempt (or Contractor)
Position Summary: The Bookkeeper is responsible for the day-to-day financial operations of the organization, ensuring accurate, timely, and transparent financial records. This role supports the Executive Director and Board of Directors by maintaining clean books, processing payroll, managing accounts payable and receivable, tracking donations and grants, and preparing monthly financial reports.
This is a hybrid remote position ideal for a detail-oriented professional with nonprofit bookkeeping experience who enjoys creating order, clarity, and consistency in a small, mission-driven organization.
This role requires the ability to walk up stairs and occasionally lift or carry items weighing up to 10 lbs.
Key ResponsibilitiesAccounting & Financial Management
● Maintain accurate and up-to-date financial records using QuickBooks Online
● Perform monthly bank and credit card reconciliations
● Code expenses consistently and in alignment with the organization’s chart of accounts
● Track restricted and unrestricted funds, including grant-related income and expenses
● Prepare monthly financial statements as needed and distribute to Board Treasurer
● Provide brief notes or explanations for significant variances as needed
● Maintain organized digital financial records and documentation
Payroll & Contractor Payments
● Process bi-monthly payroll through Gusto for Friday paydays
● Set up new employees and contractors in payroll system
● Manage wage changes, stipends, and reimbursements
● Coordinate with the CPA by providing payroll reports and documentation as needed
● Track contractor payments and assist with 1099 preparation (CPA files)
Accounts Payable & Reimbursements
● Pay vendor bills in a timely manner
● Process employee and contractor reimbursements with proper documentation
● Maintain vendor records and collect W-9s as required
● Track and manage accounts payable
● Follow established approval processes prior to payment
Donations, Income & Deposits
● Enter donations and donor contact information into the accounting system Givebutter
● Record and reconcile online and offline donations to bank deposits
● Prepare and issue donor tax receipts
● Track event income (ticket sales, donations, merchandise, etc.)
● Record in-kind donations when applicable
● Complete weekly bank deposits through Wheatland Bank and ensure deposits are accurately recorded
Sales Tax & Compliance Support
● Track taxable and non-taxable sales
● Prepare and file sales tax payments as required
● Reconcile sales tax payable accounts
● Support audits, grant reporting, or compliance requests by providing financial documentation
● Coordinate with CPA, who handles annual and specialized tax filings
Internal Controls & Systems Support
● Maintain clear bookkeeping procedures and documentation
● Ensure proper internal controls and separation of duties where applicable
● Safeguard financial data and maintain confidentiality
● Assist with process improvements to support organizational growth
● Ensure smooth continuity and documentation for coverage or transitions
Qualifications
● Minimum 2–3 years of bookkeeping experience, preferably with nonprofits
● Strong proficiency in QuickBooks Online and payroll systems (Gusto preferred)
● Familiarity with nonprofit accounting principles and fund tracking
● High attention to detail and strong organizational skills
● Ability to work independently and meet deadlines
● Comfortable communicating remotely and collaborating with staff and leadership
● Experience with donor tracking and basic grant accounting preferred
